Policy Guide
— Adopted January 2025 —
- NAME – The name is “The Angora Hiking Club”. It is located in Astoria, Clatsop County, Oregon, and has been an active hiking club since 1920.
- PURPOSE – The Angora Hiking Club is dedicated to encourage walking, hiking, and other outdoor activities with a focus on building health and camaraderie.
- MEMBERSHIP – To become a member of the Angora Hiking Club, an individual must be at least 18 years of age, complete an application form and pay the annual membership fee as established by the Club’s Board. Renewal fees are due in January. Members are strongly encouraged to participate in Club activities such as serving on the Board or a committee, leading a hike, or setup/cleanup at our potlucks/picnics.
- LIABILITY – The Club, it’s Officers, and Board of Directors shall not be liable for any injury suffered by any hike participant. Each participant shall sign a waiver of liability prior to the start of an event. All participants in a Club activity shall be under the direction of the coordinator of that activity. For safety reasons no dogs are allowed on hikes. A parent or guardian must accompany children under the age of 18.
- DUTIES OF OFFICERS – The Board will be comprised of five elected officers – President, Vice President, Secretary, Treasurer and Chief Guide. In addition, three at-large members will be appointed by the Board - Media/Publications Director, Webmaster, and Historian.
- President is the non-voting tiebreaker and assumes all the duties as usual per role (i.e. leads meetings).
- Vice-President assumes the President’s role if the President is not available. The V.P. also appoints a nominating committee to develop a slate of nominees to be presented at the Fall Election Potluck as well as sends a welcome letter to new members and updates that letter as needed.
- Treasurer handles Club dues and expenses, maintains a membership roster, and advises Club on expenses & income. On receipt of new membership dues, sends a Welcome Letter which includes references to the Hike Schedule and Policy Guide found on the angoras.club website.
- Secretary records meeting minutes.
- Chief Guide leads annual planning meeting for the year’s hike schedule. Provides guidance to hike leaders on ‘rules of the road’, including First Aid Kits, the role of ‘rear guard’ or ‘sweep’, presence of children, dogs, and so on. Teach hike leaders to set a pace, discuss breaks at the start of a hike, and other relevant topics. Assist hike leaders to update, cancel a hike, or find a replacement leader during the year. Works closely with the media/publications director.
- Historian continues the preservation and upkeep of historic Club records, photos, and histories.
- The Board meets quarterly either in person or online as determined by the Board.
- Officers are elected every two years by the membership at the Fall Meeting and Potluck. Voting is done by written ballot. Terms are for two calendar years.
- DUES – Annual dues are currently $10/year and are due by January 31. New people joining in the last quarter of the year are not required to pay dues until the following January.
- PRIVACY – To ensure the privacy of member emails, blind copy should be used in all “mass mailings”.
- RSVPs – If an RSVP is requested by a hike leader, participants should contact him/her at least 24 hours in advance.
- GUIDELINES FOR HIKE LEADERS – Walking and safety expectations to be read and signed by every hike leader are found here.
- GUIDELINES FOR HIKERS – Walking and safety guidelines for hikers are found here.